Privacy Policy

Last updated: [EFFECTIVE DATE] — draft, pending legal review

This is a draft. Sections marked [like this] are placeholders that must be filled in with real business details — and the whole document should be reviewed by a lawyer familiar with Trinidad & Tobago / Caribbean data-protection law — before this page is treated as final and linked from a live signup flow.

1. Who this policy covers

This Privacy Policy explains how Island Ledger, operated by [COMPANY NAME / SOLE TRADER NAME], located at [ADDRESS] ("we," "us," "our"), collects, uses, and protects information when you use our website and application (the "Service").

2. Information we collect

Account information

When you sign up, we collect your email address and name through our authentication provider (Supabase Auth) to create and secure your account.

Business data you enter

Everything you enter to use the Service — customers, vendors, invoices, bills, line items, and payment records — is stored so the Service can generate documents and reports for you. This data is yours; we process it only to provide the Service.

Usage information

We use Cloudflare Web Analytics to understand how our marketing pages are used. It's cookie-less and doesn't track you individually across sites — it only reports aggregate metrics like page views and load performance.

3. How we use your information

To provide, maintain, and secure the Service;
To generate the invoices, bills, and reports you create;
To communicate with you about your account, trial, or subscription;
To process payments for paid subscriptions;
To improve the Service based on aggregate usage patterns.

We do not sell your personal information or your business data.

4. Who we share information with

We use a small number of third-party service providers to run Island Ledger, each of which only processes data as needed to perform their service for us:

Supabase — hosts our database and handles account authentication.
Cloudflare — hosts the application, serves the website, and provides the cookie-less analytics described above.
Resend — sends transactional email (account and team-invite emails) on our behalf.
PayPal — processes subscription payments; we don't store your full payment card or PayPal account details ourselves.

We don't share your data with anyone else except where required by law, or with your consent.

5. Data retention

We keep your account and business data for as long as your account is active. If your free trial ends without a subscription, your data is not deleted — it's retained and simply locked to a generate-only mode until you subscribe. If you close your account, we'll delete your data within [RETENTION PERIOD, e.g. 90 days], except where we need to keep limited records for legal or accounting reasons.

6. Security

Your data is isolated from other businesses using row-level security in our database, and all traffic to and from the Service is encrypted in transit. No system is completely secure, but we take reasonable technical and organizational measures to protect your information.

7. Your rights

You can access, export, correct, or delete your data at any time from within the Service, or by contacting us at support@island-ledger.com. Depending on where you're located, you may have additional rights under local data-protection law; contact us and we'll do our best to help.

8. International data transfers

Our service providers may process and store data outside of your home territory, including in [REGION(S), e.g. the United States/EU — confirm with each provider]. Where this happens, we rely on our providers' own safeguards for cross-border data transfer.

9. Children's privacy

The Service is intended for business use by adults and is not directed at children. We don't knowingly collect information from anyone under 18.

10. Changes to this policy

We may update this Privacy Policy from time to time. If we make material changes, we'll notify you by email or through the Service before they take effect.

11. Contact

Questions about this policy or your data? Reach us at support@island-ledger.com.